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FM Account Assignment Logic

Use

For data to be recorded in Funds Management (FM), you must, when posting data in other
components, always enter a complete FM account assignment (combination of funds center,
commitment item, and, if required, fund)

To keep data input work to a minimum, you can create connections between basic data within
FM and between the basic data in FM and the basic data in other applications.
In line with these connections, the system can, when you make postings, automatically derive the
complete FM account assignment from the individual FM account assignment objects, or from
the account assignment objects in other components. There is no need for you to enter the
account assignment objects, funds center, commitment item and fund manually. The system
determines the FM account assignment according to a particular sequence.Viewed from the other components, the individual account assignment objects are regarded asadditional account assignments.

The following additional account assignments exist for FM in postings made in other components:
• Commitment item
• Funds Center
• Fund

Prerequisites

You can make the following connections:
• Define a funds center in a commitment item master record
• Define a fund in a funds center master record
• Define a commitment item in the G/L account
• Assign the FM account assignment to the CO account assignment

Features

Which connection has priority when the FM account assignment is automatically
adopted?
The principle is for postings to be made to the objects you have entered manually. If you do not
make any manual entries, the system uses the sequence shown below to check whether any
assignments exist. It makes the posting to the first object it finds.

Commitment item
1. Manual input
2. Commitment item from referenced document (such as funds commitment)
3. Commitment item from G/L account
4. Commitment item from assignment to CO account assignment (cost center, order, WBS
element)
5. Commitment item from assignment to profit center
6. Commitment item from assignment to cost element

Funds Center
1. Manual input
2. Funds center from referenced document (such as funds commitment)
3. Funds center from commitment item master record
4. Funds center from assignment to CO account assignment
5. Funds center from assignment to profit center

Fund
1. Manual input
2. Fund from referenced document (such as funds commitment)
3. Fund from funds center master record
4. Funds from assignment to CO account assignment
5. Fund from assignment to profit center

Activities
Account assignment logic: How can you influence the account assignment logic?
In the customizing of funds management, you can influence the standard account assignment
logic in the step Make other settings You can stipulate that:

The commitment item assignment to the G/L account is binding
The system always derives the commitment item from the G/L account The CO assignments are ignored.

• The FM-CO account assignment is binding
The system then always derives the FM account assignment from its assignment to the
CO account assignment. Other assignments are ignore

Regardless of which settings you choose, the effect is as follows:

1. The FM account assignment determined by the system can no longer be overwritten
manually.
However, you can enter an FM account assignment manually if the system cannot
determine one.
2. The FM account assignment is not taken over from a reference document.
An exception to this is the purchase order. Where a posting references a purchase order,
the account assignment is always taken over from the purchase order

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