How to be Successful in Delegating of Authority

Bring Success in Projects by Effective Delegation
The primary role of a manager is to reinforce and support one s delegations of authority to ensure successful collaboration and teamwork to achieve the overall project success. There are two terms quite often used in connection with delegation are Power and Authority . Power is the ability of individuals or groups to influence the belief or action of other persons or groups. Authority is the right acquired in a position to exercise discretion while making decision affecting others. Project Managers delegate their authority by examining various responsibilities/tasks at hand, and makes decision to assign such tasks to right persons. This will help project managers to free from many of the routine tasks which can be performed by other team members.

Delegation is essential to management success, and it is also a key to effective and meaningful leadership. It is often necessary to get things done, to meet schedules and to produce expected deliverables. Project Manager s actions, words, attitude affects the end results of the project.

Delegation is a skill that incorporates analysis, planning, awareness and self-confidence. Delegation is a two-way street that is give and take policy and is essential to establish which work can be delegated and responsibility can be accepted. Four keys to delegate with confidence are:

Analysis - to analyze whether the work is suitable for delegation or not by considering the requirements, available time, and resource constraints.

Planning - to identify the suitable staff members for the assignment of delegated tasks, and responsibilities and to set overall guidelines for completion.

Awareness - to understand the fragile and delicate balance of project team dynamics, and to delegate work fairly, executing effective methods to monitor progress.

Self-confidence - the ability to believe in oneself, to resist the fear of delegation, and to trust others so that the staff can evolve, and the work can be completed in a timely and productive manner.

Once the delegation is completed, Project Managers should encourage team members to come up with their own ideas and suggestions which may lead to better results. Giving space doesn t mean to complete withdraw from the task. It is important to obtain status updates as and when needed and also to have constant access to the information on how tasks are progressing. One of the delegation skills is to keep a log concerning who is doing which task. Keeping the log gives a project manager one less task to worry about and double-check any details. Last but not least in the delegation process is to appreciate the team or individual when tasks are completed properly and on time, or when there is good progress being made on a task.

The definition of Roles and Responsibilities in Smart Admin is a unique tool in this space to define powers and delegate authorities Smart Admin tools make delegation of tasks along with the authority very simple. One can delegate action plans to team members with well-defined responsibility once the team is set up using Smart Admin.

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